PERSONAL SECRETARY ONE at KOTES (T) Limited (1 Post)

BONYEZA HAPO CHINI KUJUA KUHUSU LINI AJIRA ZA WALIMU 2015/2016 ZITATOKA Job Description

Introdution

KOTES (T) Limited is a private ICT company which is owned by local Tanzanians having a vast experience in the Information and Communication Technology industry. The company maintains a group of Certified Engineers working in conjunction with different reputable organizations within Tanzania.

KOTES (T) Limited is a value added Reseller and Service provrder of a range of world class branded products. Our technical tearr provide reliable and prompt services to address any ICT solutions that clients require and develop strategies to minimize downtlmt periods, The company is now expanding its operations to different regions across Tanzania. The aim isto establish closer relationshij with customers and provide personalised computing and telecommunications solutions and services as well as to serve customer5 through the wealth of technical expertise that the group has gathered over the years.

KOTES (T) Limited Vision Our vision is to be leading service provider of best of breed world class Information and Communication Technologies (ICT) hardware and software.

KOTES (T) Limited Mission To develop partnership to success by providing our customers with reliable up-to-date ICT services. In order to achieve Its goals KOTES (T) Limited now invites applicants of suitable qualifications and well skilled persons to the positions mentioned hereunder:-

 PERSONAL SECRETARY ONE (1) 

Reports to: Managing Director and Chairman (1 )

Qualifications 

• Holder of CertIficate of Secondary Education/Advanced Certificate of Secondary Education with secretarial certificate from a recognized institution with a work experience ofat least two years. Age 24 year and above

Duties 

• Types documents and undertakes normal secretarial duties;

• Handles internal and external Incoming mails marked for the personal attentIon of the boss, files and distributes them ensuring proper maintenance and confidentiality;

• Answers routine correspondence, such as acknowledgements, on his/her own initiative without supervision; • Follows-up outstanding correspondence and or replies;

• Maintain signature file and keeps record of files for action by the boss;

• Maintains Appointments diary, Organizes and facilitates meetings of the boss;

• Responds to routine questions on the telephone, takes messages and forwards the messages to appropriate intended recipients;

• Manages the office arrangement and cleanliness to ensure a favourable working environment;

• Maintains appointments and priorities of calls and visitors to the bos5;

• Makes travel arrangements for the boss;

• Makes the necessary facility preparations for KOTES meetings;

• Receives office visitors at the office of boss and directs them to relevant offices; and

• Performs any other duties as may be assigned by immediate Supervisor.

Terms of Employment  

• Terms of employment will be on three (3) years renewable contracts.

Remuneration 

• A competitive package will be offered to successful candidates.

• General Conditions

• A detailed application letter, clearly stating rationale of you to be considered;

• Applicants must be Tanzanians and years of age are Indicated in the appropriate post;

• A detailed Curriculum Vitae (CV), Copies of relevant certificates with reliable contacts of three referees are needed;

• Applicants must attach their certified copies of relevant professional certificates, testimonials, and academic certificates;

• Only shortlisted candidates will be contacted;

• Application should be in English language;

• Women are highly encouraged to apply.

All application letters should be sent to email: mbulimatali@gmail.com not later than 24th July, 2016. v

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