Personal Secretary
Application Deadline: 30-06-2017

Description

 Over all responsibilities
Reporting to Company General Secretary and Administrative Manager/Administrative, correspondence, handling sensitive information requested, receiving visitors, scheduling meetings and providing support to internal meetings.

 Other duties include:
  • Manage the company information and communication flow between the managers and clients.
  • Ensure proper arrangement of Managers travels
  • Devising and maintaining office systems, including data management and filing;
  • Screening phone calls, enquiries and requests, and handling them when appropriate;
  • Meeting visitors at all levels of seniority;
  • Organizing and maintaining diaries and making appointments;
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • Producing documents, briefing papers, reports and presentations;
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings;
  • Liaising with clients, suppliers and other staff.
  • Ensure front office is neat and Attractive.
In addition to supporting managers, their team and departments, many PAs also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:
Key Qualifications and Experiences:

  • Holder of Diploma in Secretarial Studies/Business Administrative or its equivalent from relevant Institution
  • Must have at least two year work experience.

Competencies:
  • Fluency in both English and Kiswahili
  • Knowledge of computers and relevant software applications.
  • Knowledge of Customer services principles and practice
  • Knowledge in scheduling travel arrangements for executives
  • Experience in creation of power points
  • Experience in Excel and Microsoft Project Program
  • Greater interpersonal skills to deal with diverse personalities

Application Instructions
Application
  • Send CV and copy of your academic certificates
  • Application letter should have the colored passport size with the full name behind.
  • The applicant is required to send his/her application through the following address

The Chief Executive Director
 Dadid Investments Co. Ltd
 P. O. Box 2634
Morogoro